Everything Practice Management Presentation OPA-uLaw May 24 2015

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    17-Aug-2015

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  1. 1. EVERYTHING PRESENTED BY PRACTICE MANAGEMENT ONTARIO PARALEGAL NETWORK ONTARIO PARALEGAL ASSOCIATION ULAWPRACTICE
  2. 2. PROFESSIONAL OBLIGATIONS CLIENT INTAKE, SERVICE & COMMUNICATION FILE MANAGEMENT FINANCIAL MANAGEMENT BUSINESS MANAGEMENT PROFESSIONAL MANAGEMENT TIME MANAGEMENT PERSONAL MANAGEMENT
  3. 3. PROFESSIONAL OBLIGATIONS CLIENT INTAKE, SERVICE & COMMUNICATION Detailed recording of calls & consultations Conict checking for condential information Providing letters of non-engagement Depositing retainers into trust accounts and provide receipt Determining collateral for fees
  4. 4. PROFESSIONAL OBLIGATIONS CLIENT INTAKE, SERVICE & COMMUNICATION When creating a retainer agreement, be sure to include the following NATURE & SCOPE OF MATTER CLIENT RESPONSIBILITIES SCHEDULING & COURSE OF REPRESENTATION METHOD & FREQUENCY OF COMMUNICATION RETAINER ARRANGEMENTS RETAINER TERMINATION DETAILS LEGAL PRACTITIONER-CLIENT CONFIDENTIALITY RISKS ASSOCIATED WITH CERTAIN METHODS OF COMMUNICATION
  5. 5. PROFESSIONAL OBLIGATIONS FILE MANAGEMENT File checklist discerning incoming matters Conrmation of conict check completion Separate les for each respective matter Chronological & secure organization of electronic les Personal recording of client interactions Proper organization through numeric & cross-indexing
  6. 6. PROFESSIONAL OBLIGATIONS FINANCIAL MANAGEMENT Properfeeschedulingofhourlyrate;recordingbillabletimeintimesheets,clientfiles&accountingsystem Prompttransmissionanddeliveryofinvoicestoclient(withinspecifiedtime,invoicedetailingpaymentterms) Systematictrackingofoverpaymentsonaccounts Recordingofgeneralaccountsthroughgeneralreceiptsanddisbursemententries Maintenanceoforiginalbankstatements&books,cancelledcheques,detailedduplicatedepositslips Preparationoffinancialstatements(income/expensestatement,annualbudget)togaugefirmshealth
  7. 7. PROFESSIONAL OBLIGATIONS FINANCIAL MANAGEMENT When setting up your trust accounts to receive monies, be sure to include the following CLIENT LEDGER TRUST RECEIPTS JOURNAL TRUST DISBURSEMENTS JOURNAL MONTHLY TRUST COMPARISONS & RECONCILIATION
  8. 8. PROFESSIONAL OBLIGATIONS BUSINESS MANAGEMENT Ecient use of a reputed legal software SOFTWARE Secure le maintenance & regular backups SECURITY Robust security of mobile devices MOBILE Ability to remotely access email & voice messages REMOTE ACCESS
  9. 9. PROFESSIONAL OBLIGATIONS PROFESSIONAL MANAGEMENT CompletionofrequiredCPDhours MembershipofProfessionalAssociations Reviewingnewlegislation&caselaws ReviewingProfessionalConductGuidelines
  10. 10. PROFESSIONAL OBLIGATIONS TIME MANAGEMENT Maintenanceofato-dolist Managementofactivefiles Time-docketsfornon-billabletime
  11. 11. PROFESSIONAL OBLIGATIONS PERSONAL MANAGEMENT Satisfactionwiththelegalpractice;enjoymentofyourareaofpractice Satisfactionwithgrowth,progress,andfinancialsuccessofyourpractice Recordingofyourtimespentatwork,vacationtaken Ensuringaproperwork-lifebalanceisachieved;properstressmanagement
  12. 12. BENEFITS OF PRACTICE MANAGEMENT TOTAL COST OF OWNERSHIP EFFICIENCY IN PRACTICE LSUC COMPLIANCE PRACTICE ANYWHERE Reduce overhead costs by making an investment in a practice mgmt system. In the long run, total cost of ownership will be signicantly less. Practice management systems provide documents, accounting, and court forms that are all compliant with Law Society of Upper Canada. With most practice management systems utilizing cloud technology, you can practice anywhere access les out of oce, and on any device. Maximize eciency with the automated features of a practice management system, saving you more time to put towards what really matters.
  13. 13. MATTER MANAGEMENT MANAGING THE DAILY OPERATIONS OF A LAW PRACTICE uLawPractice provides ecient matter management to ensure your practice achieves its potential Easily generate disbursements and dockets, and complete the necessary documents in a matter of minutes with the simple click of a button FILEORGANIZATION&MANAGEMENT PHONE&MEETINGDOCKETS DISBURSEMENTMANAGEMENT MATTERSTATUSUPDATING
  14. 14. matter management managing the daily operations of a law practice Demo
  15. 15. MATTER ANALYTICS MEASURING PRACTICE HEALTH FOR BUSINESS IMPROVEMENT Understand the state of your practice to see what corrective actions need to be taken (pending invoices, pending trust transfers, aging invoices) As a sole practitioner, you need to understand your practices past success & failures to improve its future With the data presented in analytics, your practice can take it to the next level and have the strength & knowledge of a big rm Matter analytics empowers your law oce to answer powerful questions by amalgamating data collected in the complementing components
  16. 16. Demo
  17. 17. Syncingofpersonalcalendars Daily/weeklyagendaview Matterdocketedincalendars Monthly/weekly/dailyview CALENDERING CALENDAR MANAGEMENT
  18. 18. FORMS AUTOMATION AUTOMATE YOUR PRACTICE WITH FORMS With uLawPractices form generators, you can save time through pre-population by matter les uLawPractices form generator features forms for Family Law, Small Claims Court, and Landlord & Tenant All forms provided in the form generator are Law Society compliant
  19. 19. Demo
  20. 20. ACCOUNTING - TRUST & GENERAL MANAGING YOUR PRACTICES FINANCES Seamlessintegrated accounting Powerfulanalytical& reportingtool LSUCcomplianceinreporting foreaseofaudit
  21. 21. PROFESSIONAL OBLIGATIONS FINANCIAL MANAGEMENT Key Financial records to be generated and managed CLIENT LEDGER TRUST RECEIPTS JOURNAL TRUST DISBURSEMENTS JOURNAL FEE BOOKS MONTHLY TRUST COMPARISONS & RECONCILIATION ACCOUNTING - TRUST & GENERAL
  22. 22. Demo
  23. 23. SIGN UP TODAY VISIT ULAWPRACTICE.COM TO ENHANCE AND REVOLUTIONIZE YOUR LAW PRACTICE FOR A FREE 30-DAY TRIAL uLawPractice
  24. 24. uLawPracticeuLawPracticeisaCanadiancloud-basedpracticemanagementsolutionenablingsolepractitionersand smalllawfirmstomoreeffectivelymanagetheirpracticefromANYWhere,atANYTime,usingANYDevice. TO LEARN MORE, VISIT ULAWPRACTICE.COM
  25. 25. EVERYTHING PRACTICE MANAGEMENT

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