7 Ways to Improve your Hospital’s Receiving Processes

  • Published on
    05-Aug-2015

  • View
    268

  • Download
    0

Transcript

1. 7 Ways to Improve Your Hospitals Receiving Processes 1 Confidential. Copyright 2015 Jump Technologies. All rights reserved. 2. Current Challenges Hospital supply chain is fraught with manual, disconnected processes Higher costs driven by labor, errors and rework, poor reporting capabilities, inaccurate information about supplies Little visibility to incoming shipments Supply chain and clinical team members spend valuable hours tracking supplies No method to track and record end-to-end, dock-to-destination transaction No electronic signature of final recipient Confidential. Copyright 2015 Jump Technologies. All rights reserved.2 3. Can your current receiving challenges be resolved? Confidential. Copyright 2015 Jump Technologies. All rights reserved.3 Here are 7 ways to make sure youre heading toward greater efficiency 4. #1 Integrate With Major Carriers Integrate your hospitals receiving solution with major delivery carriers to reduce steps, increase visibility Tip: Make sure you can Scan barcodes of incoming packages to match to purchase order, identify package contents Identify final destination within the health system Begin creating end-to-end electronic record Confidential. Copyright 2015 Jump Technologies. All rights reserved.4 5. #2 Integrate With MMIS / ERP Integrate your receiving solution with ERP or MMIS to help reduce gaps in processes Tip: Make sure you can Match incoming packages to purchase orders Immediately identify PO items not yet received Close POs as soon as all items received Confidential. Copyright 2015 Jump Technologies. All rights reserved.5 Remember: Diverse health systems can have more than one ERP. Make sure your receiving solution can connect with multiple systems that span your organization! 6. #3 Increase Visibility to Incoming Shipments Once received by your organization, supplies often become invisible Clinical and supply chain team members spend valuable hours tracking incoming packages Tip: Make sure you can Provide internal customers with access to tracking information about their incoming supplies Provide end-to-end tracking of all packages routed for delivery Match shipment contents to PO at any point during the receiving process, to fully support your organizations business processes Confidential. Copyright 2015 Jump Technologies. All rights reserved.6 7. #4 Use Smart Devices Old, heavy, dedicated scanning devices are expensive, difficult to use, require significant manual entry, prone to data entry error Tip: Make sure you can Leverage smart devices for fast, flexible, light-weight, non-proprietary, inexpensive solution Connect with a mobile label printer to generate labels easily, without having to go to a workstation Confidential. Copyright 2015 Jump Technologies. All rights reserved.7 8. #5 Create Efficient Staging & Routing Incoming packages often lack destination information on shipping labels Manual steps may be required to find final delivery locations Contents requiring special handling (such as perishable items) must be identified Tip: Make sure you can Build delivery routes for peak efficiency Quickly and easily print labels with a unique barcode containing delivery information Scan at the delivery cart level for end-to-end transaction recording, easy visibility of supply status Confidential. Copyright 2015 Jump Technologies. All rights reserved.8 9. #6 Improve Purchase Order Management Purchase order (PO) reconciliation can take hours of manual processing Identifying and researching items not yet received keeps POs open and eliminates early payment discount opportunities Tip: Make sure you can Quickly and easily identify outstanding items Close purchase orders automatically as soon as all items have been received Auto-generate an EDI 856 to notify your ERP or MMIS of PO completion, helping your organization qualify for early payment discounts Confidential. Copyright 2015 Jump Technologies. All rights reserved.9 Medical Supplies, Inc. 10. #7 Build End-to-End Visibility Manual, disconnected processes create a more expensive, less efficient healthcare supply chain Tip: Make sure you can Leverage an automated system to close gaps in manual processes Create electronic record of entire transaction, from dock-to- destination, including recipients e-signature Confidential. Copyright 2015 Jump Technologies. All rights reserved.10 Easily access open POs Identify cart contents staged for delivery Track delivery to recipient JOHN SMITH Examples of smart device screens from automated receiving and package tracking solution 11. You can improve your hospitals receiving processes today For more information about InnerTrack package receiving and tracking solution from Jump Technologies, visit our website or call 888-373-7226. Confidential. Copyright 2015 Jump Technologies. All rights reserved.11