Technical Editing for Beginners Final
1. B E T H A N Y B O W L E S Technical Editing for Beginners 2. What is Technical Editing? Technical editing is the editing of scientific, engineering, medical, or other complex documents for both language and content issues. The language aspect covers traditional copyediting and production editing concerns; the content aspect involves substantive editing to address the accuracy and completeness of the technical information and to ensure that it is intelligible to the intended audience.-STC Technical Editing SIG Wiki 3. What Does it Take to be a Technical Editor? The art and skill of editing require specialized knowledge of the use of language and the methods by which we make sense of information -Carolyn Rude, The Longman Guide to Technical Editing (4) 4. Tools Knowledge of: Style guides Dictionaries Checklists or style sheets Editing markup system Desktop publishing tools English language Typographic & layout Editing types & levels Editorial commenting Time management What Do You Need to be a Technical Editor? 5. Style Manuals Chicago Manual of Style Modern Language Association (MLA) Style Manual American Psychological Association (APA) Style Manual Microsoft Manual of Style for Technical Publications The Elements of Style 6. Levels of Edits 7. Content-Focus Levels of Edit from Nadziejka Rush Edit Not enough time for a complete edit Emphasis on comprehension Selection of editing tasks within the limited amount of time Three types of tasks to be completed in order, and as time allows: Technical content considerations Policy considerations Copy editing considerations Standard Edit Plenty of time to do a complete edit Complete editing of the document Includes all of the editing tasks in a Rush Edit, but in the order of the editors choosing: Technical content considerations Style considerations Language considerations Integrity considerations Policy considerations Revision Edit More time-intensive edit Bringing several authors together Document is not nearing completion, is not yet ready for a Standard Edit Involves reorganization and major revisions to document 8. Rudes Types of Editing Copy Edit Comprehensive Edit 9. Mechanics of Editing Colons, semicolons, and commas Hyphens and dashes Parentheses and brackets List structure and usage Subject/verb agreement Dangling and misplaced modifiers Noun strings Active/passive voice Parallelism 10. Types of Errors Grammatical mistakes Misspellings or typos Incorrect punctuation Inconsistent usage Ambiguous technical information Wrong scientific terms Wrong units and dimensions Inconsistent significant figures Improper data or chart presentation Citation errors 11. Copyediting Markup of language: Grammar Punctuation Style Focusing at word-level and sentence-level Rules-based Can do a copy edit separate from a comprehensive edit Focus more on these quality characteristics: Clarity Style Visual Effectiveness 12. Basic Steps for Copyediting 1. Gather information about the project. 2. Survey the document overall. 3. Run spell checker and/or grammar checker. 4. Edit paragraphs and headings for: 1. Correctness 2. Consistency 3. Accuracy. 5. Edit illustrations, equations, reference list, table of contents, front matter, and back matter. 6. Prepare the document for production. 13. Proofreaders Marks http://www.chicagoman ualofstyle.org/tools_pro of.html 14. Activity This section by Wiliams and Abbotts was particularly helpful for me since I never used a descriptive bibliography in research before. Prior to reading this I found the term descriptive ironically so vague that I was not even sure what it means (160). Having the list of things a descriptive bibliography does clarified its purpose and points of interest. The reader almost didnt know any of these: identification, titles pages and imprints, collation contents, typography and paper, binding, and bibliographic history. 15. Also Known As: Analyze the purpose of the document Understand the readers and their tasks Anticipates readers needs Focus on: Content Organization Visual design Overall style Comprehensive editing precedes copy editing Substantive editing Development editing Macro editing Analysis-based editing Comprehensive Editing 16. Basic Steps for Comprehensive Editing 1. Analyze the purpose, readers, and uses for the document. 2. Evaluate the content, organization, visual design, style, and reader accommodations. 3. Establish editing objectives and document them in a specific plan for editing. 4. Review the plan with the writer, and work toward consensus on changes to make. 17. Microsoft Word Adobe Acrobat How to Track Edits 18. Questions?