Team-Initiated Problem Solving (TIPS) Overview

  • Published on
    25-Feb-2016

  • View
    48

  • Download
    0

DESCRIPTION

Team-Initiated Problem Solving (TIPS) Overview. Rob Horner, Ph.D & Anne W. Todd, M.S. University of Oregon. Dale Cusumano, Ph.D. UNC at Charlotte. Presented by: and PBIS Leadership Forum October 2012 - PowerPoint PPT Presentation

Transcript

Slide 1

Team-Initiated Problem Solving (TIPS) OverviewPresented by:

and

PBIS Leadership ForumOctober 2012

Acknowledgements to: Rob Horner & Steve Newton, University of Oregon and Bob Algozzine & Kate Algozzine at University of North Carolina at Charlotte

www.uoecs.org

Rob Horner, Ph.D & Anne W. Todd, M.S.University of Oregon

Dale Cusumano, Ph.D.UNC at Charlotte

Maximizing Your Session ParticipationWork with your teamConsider 4 questions: Where are we in our implementation?What do I hope to learn?What did I learn?What will I do with what I learned?90,000 public schools in the United StatesEach school has 1+ teams to address challenges and build solutionsEach team meets at least monthlyOn average there are 5 people on each team810,000 hours of meetings4,050,000 hours of personal time annuallyProblem Solving Components (Bransford & Stein, 1984)To what extent do teams follow problem solving steps and include critical components?Include a behavioral definition of target behaviorHave a direct measure of the target behavior prior to interventionInclude a step-by-step intervention planGraph intervention resultsCompare pre-intervention and post-intervention performanceDevelop a hypothesized reason for the problemGather evidence that the intervention was implemented as designedBehavioral definition of target behavior, baseline data, step-by-step plan, or graphic or numeric data comparison from pre to post intervention were not included (Flugum & Reschly, 1994)Lowest implementation for hypotheses for problem, treatment fidelity, and pre and post data comparison(Telzow, McNamara, & Hollinger, 2000)Team members rated implementation as higher than observers with observers rating identifying antecedents and consequences for behavior, identifying data to monitor progress, scheduling a follow up meeting as unmet(Telzow, McNamara, & Hollinger, 2000)ProblemOut of TimeSolutionOrganizing for an Effective Problem Solving ConversationUse Data A key to collective problem solving is to provide a visual context that allows everyone to follow and contribute6

People arent tired from solving problems they are tired from solving the same problem over and over. 7Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. 7It isnt whether you have a problem, its whether you have the same problem again next year.Admiration of the problems is contagious! ActionPlanningImproving Decision-MakingProblemSolutionProblemFromToProblemSolvingInformationSolution8More Main IdeasWhat do we need?A clear model with steps for problem solvingAccess to the right information at the right time in the right formatA formal process that a group of people can use to build and implement solutions.12Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. To use data for progress monitoring and for decision making we need to engage in problem solving that provides access to the right type of current data, a system/process for using those data and strategies for using those during the problem solving process.9/6/2012Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 200812Eight Keys to Effective MeetingsOrganization (team roles, meeting process, agenda)Data (right information at right time in right format)Separate (a) Review of On-going Problem Solving (b) Administrative Logistics and (c) New Problem SolvingProblems are defined with precisionSolutions are comprehensive and built to fitAction Plans are added for all solutionsFidelity and impact of interventions are reviewed regularlySolutions are adapted in response to data.Implement Solution(s) with High IntegrityEstablish Solution Goal(s)Identify ProblemwithPrecisionMonitor Impactof Solution(s) andCompare with GoalEvaluate Problem and RedirectMeetingFoundationsTeam-Initiated Problem Solving (TIPS II) ModelDiscuss and Select Solution(s) withContextual FitCollect and Use Data14TIPS ModelTIPS TrainingOne full day team trainingTwo coached meetingsTeam MeetingUse of electronic meeting minute systemFormal roles (facilitator, recorder, data analyst)Specific expectations (before meeting, during meeting, after meeting)Access and use of dataProjected meeting minutesResearch tool to measure effectiveness of TIPS TrainingDORA (decision, observation, recording and analysis)Measures Meeting Foundations & Thoroughness of Problem SolvingNewton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished manual.9TIPS Training is a package across time starting with one full day of team training (the binder has all the materials, the thumb drive has the files) Followed by two coached meetings. Coaching includes:Prompting & supporting the facilitator, minute taker and data analyst to prepare for meetingsPrompting the use of the TIPS model during meetingsHelping the team stay focused during meetings

Points to make: tough to build fluency if meeting once a month. The frequency is too lean.15TIPS I Study: Todd et al., 2011School ASchool BSchool CSchool DBaseline Coaching TIPS% DORA Foundations ScoreSolid = SW PBIS meetings using SWISOpen = progress monitoring meeting using DIBELS Journal of Applied School Psychology16TIPS I Study: Todd et al., 2011 School ASchool DSchool CBaseline Coaching TIPS% DORA Thoroughness ScoreJournal of Applied School Psychology Solid = SW PBIS meetings using SWISOpen = progress monitoring meeting using DIBELS 17DORA Foundations Score Newton et al., 2012:Effects of TIPS Training on Team Meeting Foundations

Pre TIPS Training Post-TIPS TrainingDORA Thoroughness of Decision Making Score (Simple)Newton et al., 2012:Effects of TIPS Training on Team Decision-making

Pre TIPS Training Post-TIPS TrainingProblem-Solving Meeting FoundationsStructure of meetings lays foundation for efficiency & effectiveness

9/6/2012Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. 200820Meeting Foundations ElementsFour features of effective meetingsPredictabilityParticipationAccountabilityCommunicationDefine roles & responsibilitiesFacilitator, Minute Taker, Data AnalystUse electronic meeting minutes format21Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. Basic Meeting Foundations Elements are essential no matter what type of meeting is being conducted. Teams need to know the purpose and expected outcomes of their group, they need to establish operating agreements (always start with something nice, avoid side talk, be on time, etc), and they need to establish roles and the expected responsibilities .219/6/2012PredictabilityDefined roles, responsibilities and expectations for the meetingStart & end on time, if meeting needs to be extended, get agreement from all membersAgenda is used to guide meeting topicsData are reviewed in first 5 minutes of the meetingNext meeting is scheduledParticipation75% of team members present & engaged in topic(s) Decision makers are present when needed

What makes a successful meeting?PredictabilityParticipationAccountabilityCommunicationOverview of what makes a successful meeting22What makes a successful meeting?AccountabilityFacilitator, Minute Taker & Data Analyst come prepared for meeting & complete during their responsibilities during the meetingSystem is used for monitoring progress of implemented solutions (review previous meeting minutes, goal setting)System is used for documenting decisionsEfforts are making a difference in the lives of children/students.CommunicationAll regular team members (absent or present) get access to the meeting minutes within 24 hours of the meetingTeam member support to practice team meeting norms/agreements

Define Roles for Effective MeetingsCore rolesFacilitatorMinute takerData analystActive team memberAdministrator

Backup for each role

Typically NOT the administrator24Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. We need primary people with a back up person for each role needed. It is encouraged to NOT have the administrator play a primary role for facilitator, data analyst, or minute taker. Administrators need to be flexible with what might come up and it is unpredictable when a situation causes administrator absence from a planned meeting. Since we know that this might occur, lets avoid problems and set up the roles so that the team is not dependent on administrators being at the full meetings 100% of the time.9/6/201224Who is Responsible?ActionPerson ResponsibleReserve RoomRecruit items for AgendaReview data prior to the meetingReserve projector and computer for meetingKeep discussion focused Record Topics and Decisions on agenda/minutesEnsure that problems are defined with precisionEnsure that solutions have action plansProvide drill down data during discussionEnd on timePrepare minutes and send to all membersFacilitatorFacilitatorData AnalystMinute TakerFacilitatorMinute TakerFacilitatorFacilitatorData AnalystFacilitatorMinute Taker25What needs to be documented?Meeting demographicsDate, time, who is present, who is absentAgendaNext meeting date/time/location/rolesAdministrative/General information/Planning itemsTopic of discussion, decisions made, who will do what, by whenProblem-Solving itemsProblem statement, data used for problem solving, determined solutions, who will do what by when, goal, how/how often will progress toward goal be measured, how/how often will fidelity of implementation be measured26Newton, J. S., Todd, A. W., Algozzine, K., Horner, R. H., & Algozzine, B. (2009). The Team Initiated Problem Solving (TIPS) Training Manual. Educational and Community Supports, University of Oregon, unpublished training manual. Agenda items come in 3 types: demographics/logistics, general administrative, and problem solving. The next set of slides provides examples of what is said during a meeting and what needs to be documented.9/6/201226TIPS Meeting Minutes and Problem-Solving Action Plan FormTodays Meeting: Date, time, location: Facilitator: Minute Taker:Data Analyst: Next Meeting:Date, time, location: Facilitator: Minute Taker:Data Analyst: Team Members (bold are present today________________________________________________________________Information for Team, or Issue for Team to AddressDiscussion/Decision/Task (if applicable)Who?By When? Administrative/General Information and IssuesImplementation and EvaluationPrecise Problem Statement, based on review of data(What, When, Where, Who, Why)Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction, Safety)Who?By When?Goal, Timeline, Decision Rule, & UpdatesProblem-Solving Action PlanAgenda for NEXT Meeting 2.3. Implementation and EvaluationPrecise Problem Statement, based on review of data(What, When, Where, Who, Why)Solution Actions (Prevent, Teach, Prompt, Reward, Correction, Extinction, Adaptations, Safety)Who?By When?Goal with TimelineFidelity of Imp measureEffectiveness of Solution/Plan Not started Partially Imp Imp Fidelity Done Goal Met Better Same WorseAgenda for Today:1. 3. 5.2. 4. 6.Previously Defined Problems/Solutions (Update)This slide is animated to teach the different parts of the meeting minute form each click adds the next sectionMost schools have the title at the top and write/type as the meeting progresses

Make a point that we dont need to document everything that happened (i.e., NM rolled her eyes KJ entered the room, SW continued to repeat the same issue, we took at 5 minute bathroom break)279/6/2012TIPS Meeting Minutes and Problem-Solving Action Plan FormTodays Meeting: Date, time, location: Facilitator: Minute Taker:Data Analyst: Next Meeting:Date, time, location: Facilitator: Minute Taker:Data Analyst: Team Members (bold are present today________________________________________________________________Information for Team, or Issue for Team to AddressDiscussion/Decision/Task (if applicable)Who?By When? Administrative/General Information and IssuesImplementation and EvaluationPrecise Problem Statement, based on review of data(What, When, Where, Who, Why)Solution Actions (e.g., Prevent, Teach, Prompt, Reward, Correction, Extinction, Safety)Who?By When?Goal, Timeline, Decision Rule, & UpdatesProblem-Solving Action PlanAgenda for NEXT Meeting Implementation and EvaluationPrecise Problem Statement, based on review of data(What, When, Where, Who, Why)Solution Actions (Prevent, Teach, Prompt, Reward, Correction, Extinction, Adaptations, Safety)Who?By When?Goal with TimelineFidelity of Imp measureEffectiveness of Solution/Plan Not started Partially Imp Imp Fidelity Done Goal Met Better Same WorseAgenda for Today:1. 3. 5.2. 4. 6.

Previously Defined Problems/Solutions (Update)Where in the Form would you place:

Planning for next PTA meeting?

There have been five fights on the playground in the past 3 weeks.

Update on CICO implementation

Increasing gang recruitment as an agenda topic for today.

Next meeting report on lunch-room status.This slide is animated to teach the different parts of the meeting minute form each click adds the next sectionMost schools have the title at the top and write/type as the meeting progresses

Make a point that we dont need to document everything that happened (i.e., NM rolled her eyes KJ entered the room, SW continued to repeat the same issue, we took at 5 minute bathroom break)289/6/2012

Implement Solution(s) with High IntegrityEstablish Solution Goal(s)Identify ProblemwithPrecisionMonitor Impactof Solution(s) andCompare with GoalEvaluate Problem and RedirectMeetingFoundationsTeam-Initiated Problem Solving (TIPS II) ModelDiscuss and Select Solution(s) withCont...

Recommended

View more >