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Management Information: Key to Strategic Planning Senior Leadership Retreat presented by Carol Livingstone Division of Management Information 333-3551. How can we help you?. With standard web & paper reports With custom reports - PowerPoint PPT Presentation


Management Information:Key to Strategic PlanningSenior Leadership Retreatpresented by Carol Livingstone Division of Management Informationlivngstn@uiuc.edu333-3551How can we help you?With standard web & paper reportsWith custom reportsWith advice on where to find and how to use management dataWhy be data-savvy?To better manage your unitTo know what others know about youTo respond to inquiriesTo avoid reinventing the wheel The new source of power is not more money into the hands of the few, but more information into the hands of many.--- John Naisbitt http://www.dmi.uiuc.eduSet a bookmark today:http://www.dmi.uiuc.eduUIUC Campus Profile Budgets & expenditures FTE and headcount staff Student enrollment Course enrollments & IUs much, much more!Ten years of data summarized by department, college, and campus:UIUC Campus Profile -- Uses Compare your unit to similar units on campus Look at your unit over timeNote: Standard and Strategic ProfilesUIUC Campus Profile Types of Reports Available Standard: 627 standard items for one unit in HTML format Customized: select from 355 units select from 585 items select from 2 formats: HTML/Excel select order for yearsCampus Profile tricks of the trade Each item number is a link to the glossary Back key allows you to modify report specs Excel allows easy data analysis & graphing Campus Profile DrilldownsAny data item that appears to be a link is drillable FTE: get staff lists with appointment infoExpenditures: see details by fund and account Students/degrees: counts by student program, breakouts by gender, race/ethnic, residency IUs: breakout by section and instructor Strategic Profiles-New in FA07Provost decided on a standard set of metrics for campus goalsColleges and provost decided on college-specific goals and metricsColleges entered their data into ProfileStrategic Profiles for each college are available through the Profile web siteInformation Resources for Managing theInstructional Mission Sections, IUs, Instructors by Offering department Paying department Controlling department Data back to Fall, 1987 Deals correctly with renumberings, crosslistings, new subject namesCourse Information SystemCourse Information System Example Reports All courses one year All years for one course Selected courses and selected terms All courses, all years for one faculty member Six Ten reports Anomaly reportsOther Information Resources for Managing theInstructional MissionOfficial 10-day enrollments Student Enrollment ReportsConsolidated class rostersSection Instructor List/ dept rostersInformation Resources for Managing your Students & Tuition RevenueTuition, Waiver, and Appointments SystemTuition charges and waivers for undergrads & grad students enrolled in your unit by term. Includes residency, tuition schedule, range for each studentExcel and HTML outputWhos Who at the UI:Departments and Executive Officers All depts in Urbana Unit heads & contacts Staff directories URLs of each unitInformation Resources for Managing the Research MissionProposal Data SystemAll proposals submitted for grants/contracts 1996 to present. By principal investigator By sponsor/agency By dept or collegeInformation Resources for Managing Your Faculty Campus ProfileCourse Information System: Teaching histories Activity Reporting System: Appointments and payment summaries from FY89, cost sharing commitmentsOther Information ResourcesAvailable to Units Banner Decision Support: Eddie/Business ObjectsStandard reports Point & click report generation Enterprise Data Warehouse (EDW)(for programmers)A Note on Data QualityGarbage in Garbage outThe data we work with originates in the departments. Please make sure your staff know its important to take the time to enter data correctly. A Note on Data SecurityAs EO, you are responsible for the uses of data in your unit. Make sure your staff know and obey the policies and laws on data privacy, especially with student data (FERPA)Towards a Data-driven Decision-Making CultureMore and more, decisions on campus are driven by data. Take the time to understand the rich sources of data you have available and use them !!!Let Management Information HelpCall (333-3551) or email ( Navigation through our siteUnderstanding the dataWhere to find dataSpecial reports needed --- Mae WestOne figure sometimes adds up to a lot --- Mae West(Shameless promotion)Hands-on session:Data-Savvy Department Heads How to use Campus Profile and other DMI dataDec. 5, 8(advanced) & 12, 8:30-10:30Questions??Web Systems in PlaceUIUC Campus Profile Activity Reporting System Tuition Assessment/Waiver/Appt Reports UIUC Departments & Executive Officers Student Enrollment Reports Course information system Section Instructor ListProposal Data SystemThis is our main web site. It is organized with open-access resources on the left and Restricted (password required) resources on the right. This is a sample of the goals and strategic measures for ACES. Every department head should look at his/her colleges strategic profile. Explain what courses means for the user.Explain what courses means for the user.