Columbia 9-1-1 Communications District
Request for Information
New Radio Communications System
January 15, 2018
1.1 Introduction The Columbia 911Communications District (C911CD) ("the District") is seeking information from interested parties in providing new radio communication systems for Columbia County, Oregon. THIS IS A REQUEST FOR INFORMATION (RFI) ONLY. This RFI is issued solely for information and planning purposes - it does not constitute a Request for Proposal (RFP), an Invitation for Bid (IFB) or a promise to issue an RFP or IFB in the future. This request for information does not commit the District to contract for any supply or service whatsoever. Further, the District is not, at this time, seeking proposals and will not accept unsolicited proposals. Interested parties are advised that the District will not pay for any information or administrative costs incurred in response to this RFI; all costs associated with responding to this RFI will be solely at the interested party's expense. Not responding to this RFI does not preclude participation in any future RFP, if any is issued. If a solicitation is released, companies replying to this RFI will be notified. 2 Radio Communications Background
2.1 About C911CD C911CD provides enhanced 911 service to all of Columbia County, Oregon. It also provides the countywide infrastructure for all public safety radio systems for the County. Currently, the District law enforcement, fire and rescue services utilizes VHF conventional analog repeaters operating in a simulcast mode from multiple radio sites located both within the County and in adjacent counties. The Columbia 911 Communications District is located in Columbia County in north western Oregon. The Communications District provides communications for all public safety agencies within the County. It operates the County dispatch 911 center. The Columbia 9-1-1 Communications District is a special taxing authority for all of Columbia County. The District provides all 9-1-1 call taking and dispatching for all public safety agencies based in Columbia County. The County's population is approximately 49,300 and is primarily a rural county with approximately 50% of its residents commuting to the Portland, Oregon area and the Vancouver and Longview, Washington areas for employment. The major industry in the County is lumber and paper manufacturing. Columbia County encompasses 688 square miles. It's northern and eastern boundaries are made up of more than 53 miles of the shoreline of the Columbia River. The only primary highway is U.S. Route 30 which runs north and south on the eastern side of the County and then east-west on the northern side of the County. State Route 47 is a north-south road on the western side of the
County. With the exception of Highway 30 most roads in the County follow natural terrain paths such as canyons and river/creek routes. The District provides the public safety voice and data communications for the entire County. Interoperability is provided to adjacent counties in both Oregon and Washington. The District provides the public safety voice and data communications for the entire County. Interoperability is provided to adjacent counties in both Oregon and Washington. The current radio sites are located at the addresses in Table 1
Table 1- Radio Sites
Site Name Address Site Owner Type of Antenna
St. Helens Dispatch 58611 McNulty Rd., St. Helens Columbia 911
Free standing tower
Lookout Rd., Clatskanie Columbia 911 Free standing tower
Corey Hill City Reservoir Columbia 911 Free standing tower
Columbia Heights Columbia Hts. Rd. Longview, WA
Day Wireless Free standing tower
Green Mountain 3.5 mi NE of Kalama, WA State of Oregon Free standing tower
Bald Hill Bald Hill, Scappoose Corp of Engineers
Scappoose PD 33568 E. Columbia, Scappoose
Scappoose Roof mounted
Meissner Lookout Meissner Lookout ODF Pole C911CD operates on VHF conventional analog radio equipment. All primary frequencies are simulcast throughout the County. Received signals are sent via microwave from the sites to the Dispatch center in St. Helens where the voters are located. The microwave system is an old Alcatel-Lucent system, also analog. Figure 1 shows the site and microwave system layout.
Figure 1 - Microwave System
Current Projects and/or additional information
Red dot shows approximate location of Pisgah Home (Buck Mt.) Tower Site which is currently under development. Receive site located at Scappoose Police Department connected via T1. Receive sites being installed at Dixie Mt. Tower Site, Multnomah County and County Court House, St. Helens.
A summary of the major types of equipment in the system is shown in Table 2.
Table 2 - Equipment Summary
(Repeater, combiner, etc.)
Repeater Motorola MTR 2000 VHF system
Repeater Motorola Quantar UHF mobile data system Simulcast Controller
Harris Synchrocast 3 Control simulcast network
Receiver voting JPS SNV-1 Selects best receiver for each frequency
Microwave Alcatel-Lucent MDR-8000 Connectivity between sites
Sinclair Combines transmitters to one antenna
Multicoupler Sinclair Splits antenna to all receivers
Below is a chart of FCC licensing information related to the systems described above. Several additional frequencies have recently been licensed for both mobile and use and repeater use. C911 also now has a vehicle repeater license for countywide use.
TABLE 6 - Licenses and Frequencies
LICENSE FREQUENCY USE
WPZY567 154.130 MHz Simulcast Radio System Transmit
154.355 MHz Simulcast Radio System Transmit
153.875 MHz Simulcast Radio System Transmit
154.710 MHz Simulcast Radio System Transmit
154.740 MHz Simulcast Radio System Transmit
154.785 MHz Simulcast Radio System Transmit
154.830 MHz Simulcast Radio System Transmit
154.875 MHz Simulcast Radio System Transmit
155.7525 MHz Interoperability calling base
460.300 MHz Mobile Data System
155.025 MHz Mobile radio unit transmit
155.595 MHz Mobile radio unit transmit
155.865 MHz Mobile radio unit transmit
155.955 MHz Mobile radio unit transmit
156.015 MHz Mobile radio unit transmit
156.090 MHz Mobile radio unit transmit
158.970 MHz Mobile radio unit transmit
159.150 MHz Mobile radio unit transmit
154.130 MHz Mobile radio unit transmit
154.355 MHz Mobile radio unit transmit
153.875 MHz Mobile radio unit transmit
154.710 MHz Mobile radio unit transmit
154.740 MHz Mobile radio unit transmit
154.785 MHz Mobile radio unit transmit
154.830 MHz Mobile radio unit transmit
154.875 MHz Mobile radio unit transmit
155.7525 MHz Interoperability calling mobile
WQNK420 10561.25 MHz Point to Point microwave St. Helens - Bald Hill
WQNK421 10626.25 MHz Point to Point microwave Bald Hill - St. Helens
WPXV528 10745 MHz Point to Point microwave Clatskanie Mtn. - Corey Hill
WPXV528 11075 MHz Point to Point microwave Clatskanie Mtn. - Columbia Hts.
WPXV528 6695 MHz Point to Point microwave Clatskanie Mtn. - Green Mtn.
WPXV548 11235 MHz Point to Point microwave Corey Hill - Clatskanie Mtn.
WPXV564 11565 MHz Point to Point microwave Columbia Hts - Clatskanie Mtn.
WPXV555 6855 MHz Point to Point microwave Green Mtn. - Clatskanie
WPXV555 10705 MHz Point to Point microwave Green Mtn. - St. Helens
WPXV985 11205 MHz Point to Point microwave St. Helens - Green Mtn.
WQQI675 4.9 GHZ Point to point Microwave Meissner - Clatskanie Mtn.
WQGL768 4.9 GHz Temporary use microwave Countywide
3 Goals of the RFI At a minimum, the goals of the RFI are as follows:
Explore communications options: o latest technologies o radio system coverage o interoperability both within the District and with other relevant agencies o microwave system capacity to support functions beyond radio o reliability and redundancy o emergency backup support
Improve in-building radio coverage Identify cost effective solutions Provide high level estimate of costs for a replacement radio system Explore dedicated data solutions for mobile applications Explore solutions for GPS tracking that would be compatible with the radio system Identify other radio frequency and data functionality that would benefit the District
with respect to communications and that could be incorporated into a consolidated communication system
Discussion spectrum requirements for a future radio system Provide input on the number of additional frequencies believed to be necessary to
support District communications in the future. Identify the target frequency bands, and methodology for obtaining necessary additional spectrum
Because stakeholders input is a critical success factor for the Telecommunication Plan, the District will establish a group of Technical and Operational Staff to provide input throughout the process.
4 RFI Response
4.1 Overview There will be no "pre-bid" meeting for this RFI process. All questions from RFI recipients will be answered and shared with all registered recipients. Interested parties will provide information to help identify radio communications solutions and available options in addressing District's needs. There will not be any site visits included in this RFI process. Most of the sites are remotely located on the mountains in and around the County and most have limited accessibility. They are all developed sites and some with multiple radio site tenants. Google Earth may be consulted to see the site layouts. Solutions should estimate total cost of ownership and assume a minimum 10 to 15-year life. Vendors shall provide information on its system solutions offerings, including the following:
APCO Project 25(P25) systems, equipment and components Alternate Tx/Rx technologies Methods of providing interoperability with neighboring communities and counties. Remote network management solutions System performance and reporting Interface to current dispatch communication consoles Replacement of existing consoles Recommendations for the best technology for the District Recommendations for coverage in the rural areas of the County Recommendations for console replacement Common off the shelf industry standard system components Simulcast, if needed Fault-tolerance with multiple redundancies and fail-safes Subscriber radio (mobile, portable, control station) offerings and tiers, including
accessories Need for additional frequencies, as well as proposed frequency bands and
methodology to secure frequencies. Suggestions for an implementation plan that will not interrupt required services. System data capabilities, including the use of smart devices and broadband technology Any additional information that meets the goals identified
5 Additional Submission Request The District is seeking any non-proprietary information (types of services provided, case studies, industry standards, best practices) from firms that have performed similar types of technology implementations
6 Submission Date and Instructions
6.1 Interested Parties Interested parties are instructed to respond to this RFI as instructed below. Submittals should be in Microsoft Word, PowerPoint or Adobe Acrobat compatible format and are due no later than January 15, 2018, 5:00 PM PT. Responses (not including additional optional submittals) and submitted via e-mail to ITD-Bids@Iausd.net. Proprietary information, if any, should be minimized and MUST BE CLEARLY MARKED. To aid the District please segregate proprietary information. Please be advised that all submissions become District property and may not be returned.
6.2 Submittal Requirements Submittal shall include:
Cover Letter Copy of the Presentation Package
The District will select respondents to this RFI and schedule presentations. 7 Communications All communications with the District regarding this RFI shall be limited to Brian Burright, Acting Executive Director 8 Questions Questions regarding this announcement shall be submitted in writing by e-mail to Brian Burright. email@example.com. Verbal questions will NOT be accepted. Questions shall NOT contain proprietary or classified information. The District does not guarantee that questions received after January 2, 2017. 5:00 PM PT will be answered.